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Lodging your application

The lodgement process depends upon which state or territory you are applying from.

Interstate applicants need to read the Interstate applicant information sheet or apply after moving to Victoria. 

Victorian applicants need to take the following items to a participating Victorian Australia Post outlet to lodge

 

The application summary and receipt

Print the summary and receipt on single-sided A4 pages, without scaling or cropping.

Victorian applicants must wait until they get to Australia Post to sign their application summary and interstate applicants are to sign it only in front of a certifying officer.

Australia Post will give Victorian applicants a stamped receipt and interstate applicants will receive their receipt from the department. 

The receipt is proof that you have applied for a Check.

 

Passport size photo

Your photo must meet the following requirements.

You need to:

  • face the camera with your head straight, not tilted
  • only show your head and shoulders
  • have your eyes open
  • have a neutral expression on your face
  • be in front of a plain, light-coloured background.

You can wear:

  • glasses if you normally wear them
  • apparel covering your hair if you do so for religious or medical reasons.

Photo specifications:

  • colour
  • 45-50mm high
  • 35-40mm wide
  • face measuring 32-36mm from bottom of chin to top of head
  • sharp focus
  • strong contrast between face and background
  • well lit with no shadows
  • printed on high quality paper, at high resolution
  • less than 12 months old.

 

 

Proving your identity

You will need to provide at least three documents, one from each category. The table below shows the different categories (A,B and C), and the number of points each document is worth. The documents must be:

  • current originals
  • total 100 points or more 

 

Documents Category A Category B Category C

Points

Photo and Signature General ID Address
Australian passport

Required

 

70

Foreign passport

Required

Required

 

70

Australian firearms licence

Required

Required

Required

40

Australian driver licence

Required

Required

Required

40

Centrelink card

(showing reference number)

 

Required

Required

40

Australian birth certificate

(no extracts)

 

Required

 

70

Current Australian visa or document for travel to Australia

 

Required

 

70

Certificate of Australian resident status

 

Required

 

70

Australian citizenship certificate

 

Required

 

70

DVA card

 

Required

 

40

Tertiary ID card

(no secondary college student cards)

 

Required

 

40

Private security individual operator licence

 

Required

 

40

Medicare card

 

Required

 

25

Private health insurance card

 

Required

 

25

Credit or account card (American Express and Diners Club cards not accepted)

 

Required

 

25

Second credit or account card (American Express and Diners Club cards not accepted)

 

Required

 

25

Marriage certificate

 

Required

 

25

Change of name certificate

(State registry issued only)

 

Required

 

25

Australian driver learner permit

 

Required

Required

25

Superannuation statement

(up to 24 months old)

 

Required

Required

25

Taxation assessment notice

(up to 24 months old)

 

Required

Required

25

Motor vehicle registration

(up to 12 months old)

 

Required

Required

25

Utilities notice (up to 12 months old)

 

 

Required

25

Second utilities notice (up to 12 months old)

 

 

Required

25

Council rates notice (up to 12 months old)

 

 

Required

25

Financial institution statement (up to 12 months old)

 

 

Required

25

Second financial institution statement (up to 12 months old)

 

 

Required

25

Electoral enrolment

 

 

Required

25

Rental contract or receipt issued by landlord, agent or owner (up to 12 months old).

 

 

Required

25

 

What if I don’t have a category A document?
You must present:

  • at least three category B documents. One of these must be worth 40 or more points
  • at least one category C document.

Name changes
Your application summary must include your full legal name and match the name on every identity document. 

If you have changed your name, you must provide a document that links your current name and former names, such as: 

 

Fee for an Employee Check

The non-refundable fee for an Employee Check must accompany your application.

Victorian applicants can pay the fee at Australia Post by cash, Visa, MasterCard, EFTPOS, money order or bank cheque. 

Interstate applicants can only pay by a money order or bank cheque, made out to the Department of Justice & Regulation. 

 

Applying for a Check from outside Victoria

Tip. If you are moving to Victoria, it will be faster and cost less if you apply after you move. 

To apply from interstate, post the following to the department: 

 

Post these to:

Working With Children Check Unit
Department of Justice and Regulation
GPO Box 1915
MELBOURNE VIC 3001

Once the department has received all the necessary documentation, it will post a receipt to you within two weeks. 

For full details go to Interstate applicant information sheet.

 

What happens after your application is lodged

For details, go to The application process.